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What is a Virtual Executive Assistant?

by Apr 28, 2023Blog, Operational Support

Many Executives are unclear about what a Virtual Executive Assistant is and how they can support their business.

A Virtual Executive Assistant can be defined as the following:

An independent outsource partner who provides administrative services to executive clients to reduce their workload. A virtual executive assistant will operate outside the client’s office and remotely access the client’s documents and schedules.

A Virtual Executive Assistant differs from a traditional executive assistant in that they work remotely. They can work for multiple clients simultaneously, providing services on an agreed number of hours per week/month. 

Virtual Executive Assistants are highly skilled individuals with many years of experience under their belt. They’re chosen for their varied and unique skills that often span many industries. However, skills aside, these individuals are dynamic, charismatic and highly efficient, allowing them to quickly adopt your in-house practices and be immediately useful.

Key highlights:

  • Virtual Executive Assistants aim to reduce the workload of their clients
  • A Virtual Executive Assistant is a self-employed individual who works remotely without the usual overheads of employment
  • Virtual Executive Assistants are highly skilled individuals who quickly adopt your in-house practices to ensure immediate productivity

How Virtual Executive Assistants can help you

These talented individuals have a long list of tasks, activities and support they can assist you and your business with. Here are just a few tasks they can take off your plate:

  • Diary management
  • Business and lifestyle travel
  • Project and event management
  • Minute taking
  • Research

A Virtual Executive Assistant can support you in other areas of your life. From providing support with lifestyle tasks to arranging family outings, they’re happy to offer the same level of diligent organisation to your personal life as they do your business life. Please visit our website for a more comprehensive list of activities an Executive Assistant can take care of.

How do Virtual Executive Assistants work?

Executive Assistants can support businesses in keeping daily costs down. As an independent outsource, Virtual Executive Assistants are not provided with the same benefits or taxes as full-time employees. Virtual Executive Assistants do not require you to provide them with a desk, office, or computer as they work remotely. Managing your Assistant virtually is as simple as building your relationship and granting full access to areas you require support.

Why Virtual Executive Assistants are a Must for Executives

No one doubts that executives are under immense pressure to perform; your huge to-do lists are the envy of no one. Work-life for executives can feel like a computer desktop with too many tabs open; the problem with too many priorities is that none of them gets the attention they need. Ultimately, too many priorities will cause performance to suffer.

An Executive Assistant can take on the tasks that prevent you from moving forward; you can trust your assistant to take authority and complete the tasks to the highest standard. By allowing your executive assistant to filter the distractions that create a reactive work environment, you can take a more focused, paced approach to your time.

We all know instinctively that we cannot do everything; the key to success is to delegate to those you can trust.

“It’s not the load that breaks you down; it’s the way you carry it” – Lou Holtz

At Executive PA Solutions, we pride ourselves on understanding our client’s requirements and goals. If you would like to discuss with us the tasks you would like to delegate, then please get in touch. We’d be happy to discuss how we can work together.


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