A virtual Personal Assistant (or PA), can help you and your business become more efficient and organised. However, this can only happen, if you start outsourcing tasks to them! Many new Executives and entrepreneurs, especially when they’re just starting out or are new to a management role, struggle to understand what tasks they can outsource to a PA. If this is something you’re currently experiencing, here’s 10 tasks you can easily pass over to your Personal Assistant now.

#1: Social media management

Whether it’s getting onto a new social media platform, managing your existing set up or interacting and building online relationships, a PA can easily be handed this task. Not only will this save you a lot of time, it will also help ensure your profile is still visible and relevant on the different social media platforms.

#2: Email and telephone management

For most executives, telephone and email are the two biggest drains on your focus and time. A PA can help you bypass the overwhelm of a full inbox, as well as expertly and politely filter out unwanted emails and phone calls. As the gatekeeper of your phone line, they can also save you from being interrupted by unwanted phone calls and either common questions or field them to the relevant department. (More about how a PA can be your telephone gatekeeper, here.)

#3: Personal errands

A PA isn’t just there to help you with work-related tasks – they’re also around to help your life run smoothly too. As a busy Executive, your time is precious and there’s always personal errands that need completing too. From family holiday preparations or bookings, through to presents for family and friends, and ensuring that plumber gets booked for your home bathroom – a PA is there to make things run smoothly for you!

#4: Meeting management and minute taking

Another area a PA is critical for you is that of meetings. They’re able to perform that initial outreach to check everyone’s availability and coordinate a suitable date and time. A PA can also coordinate the setting up of the meeting room and ensure accurate notes are taken and handed out afterwards – all essential, but outsource-worthy tasks.

#5: Database management

All businesses need database management of some description. Regardless of whether it’s inputting business cards onto a database or fully fledged customer management, database management is something that all PAs can do.

#6: Client management

Clients are the lifeblood of any business, so it’s understandable that you’ll want to nurture those relationships. A PA can take over some of these tasks, including appointment booking, client research and management of their personal information.

#7: Calendar management

Your calendar is something that often needs taming and a PA knows just how to do that for you! Scheduling in meetings and appointments, planning your events, booking and scheduling transport often need organising by an efficient PA, and they’ll also ensure you have adequate breathing space between appointments in your calendar too!

#8: File management

One thing businesses can’t avoid is accumulating files – and that’s another task a PA can happily take on for you. They’re great bringing order to your online file management system, ensuring they’re all stored in an efficient, secure and effective way for easy retrieval and/or archiving.

#9: Report and presentation creation

Regardless of whether you have to product sales reports, weekly task lists or slides for your next presentation, this is another task you need to outsource to your PA.

#10: Research

A PA makes a great researcher. If you’re looking for new recruits, wanting to find out more about your competitors, or want a great deal on a flight – a PA can make these tasks a breeze.

As you can see, there are several tasks you can easily pass over to your PA now. They’re there to make your job easier, so make sure you’re utilising their skills and letting them take some of your workload (and the pressure!) away from you.

Still not sure if you should outsource to a Personal Assistant? Take a read of this article, that shares 10 compelling reasons why you should! You can then take the next step and contact us to discuss your requirements.

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